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Privacy Statement

Effective Date: March 2026

1. Overview

Glen Waverley Cricket Club (GWCC) is committed to protecting the privacy of our players, members, volunteers, and visitors. This policy outlines how we collect, use, and secure your personal information in line with the Australian Privacy Principles (APPs).

2. What Information We Collect

We collect information necessary to manage club operations and ensure player safety, including:

  • Membership Details: Name, address, DOB, and contact information.

  • Player Performance & Health: Match statistics, injury reports, and relevant medical conditions (e.g., allergies or asthma) for emergency response.

  • Compliance Data: Working with Children Checks (WWCC) and National Police Checks for coaches and volunteers.

  • Media: Photographs and videos from matches and social events for club promotion.

3. How Information is Collected

Information is primarily collected through:

  • Official registration platforms (e.g., PlayHQ).

  • Club membership forms and survey responses.

  • Direct communication with committee members or coaches.

4. Data Security & Storage

GWCC takes reasonable steps to protect personal information from unauthorized access:

  • Digital Security: Member databases are restricted to authorized committee members only. As part of our Digital Shield partnership with CIASS, we implement baseline security audits to protect our online presence.

  • Physical Security: Hard-copy documents (such as legacy registration forms) are stored securely and destroyed via professional shredding when no longer required.

  • Third Parties: We use third-party platforms (like PlayHQ and Cricket Victoria) which have their own privacy standards. We do not sell member lists to third-party marketers.

5. Child Safety & Junior Members

The privacy of our junior members is paramount.

  • We only collect information about children under 18 from their parents or legal guardians.

  • We strictly adhere to the Cricket Victoria Safeguarding Children & Young People Framework.

  • Images of junior players are only published on social media or the website where parental consent has been provided.

6. Social Media & Website Use

Our website and social media channels are "family-friendly" environments. We do not publish private contact details of members online. We treat all social media interactions as public comments and expect members to abide by our Social Media Code of Conduct.

7. Accessing and Correcting Your Information

Members have the right to inspect the Register of Members (as per the Associations Incorporation Reform Act) or request a correction to their data. To do so, please contact the Club Secretary.

8. Contact Us

For any privacy-related inquiries, please contact: The Secretary, Glen Waverley Cricket Club

Email: secretarygwcc@gmail.com

Website:  https://www.glenwaverleycc.com/

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